Adding a new User to WordPress Print

  • Adding WordPress User
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Adding a New User to your WordPress install. You first need to make sure you are logged into the WordPress install in which you wish to install the new user.

Step 1)
From the WordPress install Dashboard on the left menu click Users.
From the sub-menu that will appear click Add New

Adding a New WordPress User to your WordPress Install Step 1

Step 2)  You will see a form to fill out similar to below, All spaces are not Required but most are recommended you fill in with something.
A)  Create a Username that will be used for Login to the WordPress site. You can use (and recommend) Uppercase and lower case letters. Numbers and the only special characters you can use for the Username is dots "." and dashes "-"
B) The email address has to be unique, it can not be assigned to any other WordPress user. recommend you type in the email address all lower case.
C) First Name and Last Name - While this is not required, it can be very helpful to figure out who the user belongs too, especially as you add many users.
D) Website is not required, but you might want to use it if this will be a guest blogger, or to help figure out later who the user is for and where they are from. It will also be used as part of their BIO if this user is a guest blogger.
E) When you click the Generate Password button, WordPress will generate a strong password for you, or you can enter your own, regardless you will need to click Generate Password button to add.
F) If you would like WordPress to send an email to the person you are setting this new User up for, leave checked. Otherwise, uncheck it. Not the password will NOT be part of the email but will show the Username and a link for the New User to click to go reset their password.
G) You will need to give the new User a "Role" which is basically the permissions they will have on your site, aka, what they can see and do once logged in. The Basic Standard User Roles are listed below, but depending on the plugins installed you could see other User Roles, for example, if you have the WooCommerce Shopping Cart installed WooCommerce will add the "Customer" Role. If you forget to select this the default will be Subscriber Role, but you can always come back and change the Role is needed.
Click the  Add New User button to create the User.

- Can login to WordPress, change their passwords. They can not write Postes (or add pages), view comments, or do much of anything else in your WordPress site. These are best used if you have a Membership plugin or service you are using with WordPress to allow access to certain areas in your WordPress website. 

Contributor - Can add new posts (for blogging) and edit their own posts. But they are not allowed to publish any posts, not even the ones they create. They also can not create new categories (they will need to choose between existing ones), but can add "tags" to their posts. A Contributor is great for guest authors that would like to create blog posts on your website.

- Gives more permission than a Contributor, like they can edit and publish their own posts and write new posts as well. And they do have authority to delete their own posts they have published. Like the Contributor, they cannot create Categories. 

Now Authors can view pending and existing Comments but they can not moderate, approve or delete comments.

- As the name suggests, the "Editor" will have full control over the content sections of your website, without having operational technical capabilities (unless a 3rd party plugin allows it for their plugin). Publishing, Editing, and Deleting of Posts including those written by others is their capability. And they can edit, moderate and delete comments as additional powers an Editor has on your site.

Administrator - On single installs of WordPress the Administrator has Super Powers. They can manage all content, install plugins, make operational changes to the website. Only Website owners and those the Website owner Trust should be given this power.

Super Admin - Is a Role associated with WordPress Multisite Installs (Networks). Super Admin User Role can add and delete sites on a multisite network which includes installing plugins and themes, add Users and making network-wide actions on a WordPress Multisite Install.  The majority of WordPress installs are Single Installs and will not have this capability.

Adding a New WordPress User to your WordPress Install Step 2

Step 3) - You will now see the new User on the All Users page. Should you need to Edit the user, change Role, Add Biographical Infor, add a profile or any change at all just click the Users Name to Edit.

Adding a New WordPress User to your WordPress Install Step 3 of 3


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